eGRANT Access and Instructions
Every applicant, with the exception of individuals applying for Folk Arts Apprenticeship
grants, is required to apply through the eGrant system. A PDF copy of The Folk Arts
Apprenticeship application may be downloaded from the Council’s website.
(Please click here to download a copy: Folk Arts Apprenticeship Application / Folk Arts Apprenticeship Application extra section F)
To Access eGrant, click the following link below. eGrant will open in a new window
eGRANT General Instructions
- Read and follow these instructions carefully.
- Before preparing an application, thoroughly review the Guidelines including the Eligibility requirements to make sure
your organization is eligible to apply in a specific grant category. The Guidelines
outline eligibility requirements, program objectives and evaluation criteria. We
recommend you review the narrative questions on page 8.
- Check your browser compatibility. eGrant.net works with Internet Explorer, Firefox,
Safari or Chrome. We recommend using the latest version of these browsers. Click
on the icons to install an alternative browser.
- Be prepared to complete the online eGrant application and submit the required supplementary
materials by the deadline (Deadline Information). You are strongly encouraged to submit
your electronic application no later than 4:45 p.m. on the application deadline
date. The system will close promptly at 5 p.m. and late applications will not be
- Access the eGrant system by clicking on the eGRANT link. If this is your first time using ASCA’s eGrant
system, you will be asked to create a login name and password when you first visit
the site. On the ASCA eGrant home page, select “Click here to register” and create
a login name and password for your organization. If you are creating an account
for an organization, please place the organization name in the name field; not that
of an individual. If you are registering as an individual, applying for a Fellowship
or Technical Assistance, you should place your name in the name field.
Once you have registered, your information remains in the system for future applications
- DO NOT REGISTER MORE THAN ONCE! Multiple registrations cause duplications
in the system and may keep you from receiving notifications concerning your grant.
If you wish to make changes to your account name and password, or if you have forgotten
your log in information, please contact Barbara Edwards at
firstname.lastname@example.org or 334/242-4076, ext. 227. We can provide
you with that information.
- Once you have logged into e-Grant, the first thing you will see is a description
of the action buttons that you will be using as you create your applications. These
buttons are not interactive until you find them next to a listed application. The
first thing you should do after reading these descriptions is to scroll down to
Create a New Application. Each time you create an application, the application will
appear in the list with the Fiscal Year and Application Name. To the right you will
find the Application ID number, the due date and time for that particular application,
the status of the application and the action buttons described earlier. If you find
you have created an incorrect application or more applications than you need, you
may use the red delete action button next to the listed application. Be careful
not to delete an active application.
Creating a New Application
- Click the navigation tree on the left side of the screen.
- To start the application process, click one of the available applications under
“Opportunities” on the left side of the screen. You can then begin completing your
application, using the save icons at the top and bottom of your screen to save your
- At any time you can click the Home Icon to navigate to the Drafts section of the
Main Menu. Here you will see applications not yet submitted. Select an application
by marking the checkbox for that record. When the record is selected, the action
icons along the top will become available.
- You can also navigate to the History section of the Main Menu. Here you will see
a listing of all applications you have submitted.
Please note: You will need Adobe Reader to print or view your application.
Click the image to download free Adobe Reader software.
CHECK YOUR USER INFORMATION NOW! Be sure your email address is
correct so that you will receive submission confirmations and eGrant.net notices.
Click your organization name at the top right of the screen to verify your information.
eGrant.net will time out after 90 minutes if no activity
- When completing your application, click the Save icon to save your data. Clicking
the arrows next to the Save icon will save your data and move you to the previous
or next page.
- If you use the page titles on the left side of your screen to move between portions
of your application, you must click the Save icon before moving to another page.
eGrant.net will not automatically save your work before proceeding to another page.
- You can stop working on a grant application at any point during the application
process. Simply click the Save icon before you log out. You can also return and
edit your application until it is submitted.
Cutting and Pasting
- Pasting from a word processing program into appropriate narrative fields will work,
but formatting will be lost.
- Copying and pasting bullets, numbering, icons, images, etc. into the application
fields will cause errors in the PDF version of the application.
- When you are satisfied with your application, click "Submit" on the left side of
- If you failed to fill in all mandatory fields, you will see a list of corrections
that must be made prior to submission. Use the "Please Fix It" links to make revisions
in appropriate areas.
- If eGrant.net considers your application to be complete, you will see the "Submit
My Data" button. Click that button to submit your application for consideration.
To View, Print, and Submit and Application
- When you have completed the data entry in eGrant, click on the FINISH button located
on the top, right menu of the eGrant system screen. The system will identify omissions
to required fields and uploads. Click on the “PLEASE FIX IT” button for each item
listed. This will take you directly to the omission that needs to be included, so
that corrections can be made. It is important to note that the system will not recognize
incorrect data or documents. Please read carefully. If you are unsure which attachments
should be uploaded for the application you are submitting, please contact a program
- To print a copy of the application before or after you have submitted it, return
to the Main Menu and click the VIEW button for the appropriate application. Remember
that the uploaded attachments such as the budget, grant history and activities documents
were downloaded and saved to your computer and will not be a part of the printed
PDF of the application form. To have a completed copy of your application with attachments,
you will need to print those saved documents from your computer separately. We recommend
that you view all uploads within the system using the directions under “Download
and Upload” before hitting the final submit button to make sure you have attached
the correct documents. The word “Draft” will appear on the PDF form if you have
not clicked on the final submit button.
- If you are pleased with the data entry on the PDF, and are sure you have uploaded
all the corrected required attachments, you are now ready to download the Certification
Document located under the Budget & Certification Tab. Once you have downloaded
the Certification Document onto your computer, open the document and print it out.
The Certification Page (Section J) must be signed and mailed to the Council along
with any other supporting documents within three days after the application due
- Finally, submit your application. Click the “Submit My Data” button located under
the Finish Tab. Remember that once you click “Submit My Data” button, you will not
be able to make any changes or adjustments to the application.
eFinal Report Instructions
- Log onto the eGrant system using your login information.
- Go to the list of applications submitted. You will find the words “Final Report”
under the funded applications.
- Go to the green EDIT button; click to open the Final Report Form.
- Follow the procedure you used for submitting the application.
- After you have submitted your Final Report electronic form, return to the Main Menu
and click on the VIEW button next to the Final Report. The View button will take
you to the Report Page. Select the Signature Page to view. Print two copies of the
Signature Page. Sign and mail both copies along with supporting financial documents
such as cancelled checks, invoices for payments, etc. Please mail this information
within three days after your electronic submission of the final report form to the
Final Report Processing
Alabama State Council on the Arts
201 Monroe Street, Suite 110
Montgomery, AL 36130-1800
Publicity, Credit Language, Logos
The Alabama State Council on the Arts (ASCA) is pleased to award grants to nonprofit
arts organizations, schools, universities, cities and a wide range of community
As a recipient of Alabama State Council on the Arts grants, we rely on you, the
grantee, to help publicize the work these grants made possible. When you acknowledge
ASCA in your publicity materials, citizens and elected officials learn why these
funds are important to all Alabamians. To help elected officials understand what
the investment of public funds for arts activities accomplishes, we strongly encourage
you to contact your state senator and representative(s) and U.S. senator and members
of Congress and invite them to your public program(s). And, we encourage you to
write a letter thanking them and making them aware of the programs made possible
by their support. Please send copies of invitations and letters to ASCA’s office.
For further information on who your specific state legislators or Congressional
representatives are, please visit the following websites:
For State Senate and State Representative Districts:
For U.S. Congressional Districts:
Include in all promotional materials, press releases, publicity, advertisements
and printed programs, the following statement:
“This program/project has been made possible by grants from the Alabama State
Council on the Arts and the National Endowment for the Arts.”
When no printed materials or programs are used, please give verbal credit to the
Council prior to each event.
Copies of logos can be downloaded by clicking here